Accounting

The invoicing module in CampDESK Pro creates professional invoices, manages open items and supports export to your accounting software.

Creating an Invoice

You create an invoice directly from the booking:

1. Open the desired booking
2. Click “Create invoice”
3. Check the invoice items
4. Adjust individual items if needed
5. Choose the payment method
6. Create the invoice

Invoice Items

Consumption costs from check-out are currently not carried over into invoice items automatically. Please check and add electricity and water consumption in particular. Possible items are:

• Pitch fee (by category and season)
• Person fees (adults, children, dogs)
• Tourist tax
• Electricity and water consumption (with meter billing)
• Booked extras and additional services

PDF Invoice

Every invoice is generated as a PDF with:

• Your logo and business data
• A sequential invoice number
• A detailed item list
• Itemised value added tax
• Payment information and bank details

Invoice Dispatch

> ⚠️ Sending by email directly from the invoice list is currently not effective — the action does not trigger a dispatch. Likewise, the “Generate PDF” action in the invoice list does not produce a PDF.
>
> The working route: open the booking and use Load invoice. You receive a PDF that you then send yourself.

Credit Notes

For cancellations or corrections you create credit notes:

• Reference to the original invoice
• Partial or full credit note possible
• Automatic offsetting against open items

Payment Methods

CampDESK Pro supports the following payment methods:

• Cash
• Debit card / credit card
• Bank transfer
• SEPA direct debit

The payment status is tracked per invoice.

Open Item Management

The open items overview shows you:

• All unpaid invoices
• Due date and overdue status
• Dunning status
• Filtering by guest, period or amount

DATEV Export

For handover to your tax advisor CampDESK Pro offers:

• Export in a DATEV-compatible format
• Configurable charts of accounts (SKR03 / SKR04)
• Monthly or quarterly export
• Automatic mapping of revenue accounts

Collective Invoices

For season campers or corporate guests you can create collective invoices:

• Several service periods on one invoice
• Items can be added freely

> ⚠️ Time-controlled automatic creation of collective invoices is currently not available. You create collective invoices manually.